🎵 AI Prompt for 5-Star Review Responses
How AI Can Help Wedding Vendors Craft Personalized, Professional Responses to 5-Star Reviews
Online reviews have become a vital part of shaping a business's reputation, especially in the wedding industry. It is also a ranking factor for local Google Maps!
When couples share their experiences, businesses need to respond in a way that feels personal, appreciative, and professional. One of the most powerful tools to craft these responses is AI prompts, which can help wedding vendors create thoughtful, tailored replies in a fraction of the time.
In this article, I'll explore how AI can assist in writing perfect 5-star review responses, offering tips on personalization, SEO, and engagement, ensuring that each response leaves a lasting positive impression on couples and potential clients alike.
Review Tips
The words: Reviews with keywords related to your services and a positive sentiment can give your local maps rankings a big lift!
It’s not just about the stars - it’s about the content of the review. When customers mention specific services or experiences, it signals to Google that your business is relevant and trustworthy.
Pro Tip: Encourage customers to take photos of your business in action or your products and post them in their reviews. Visual proof of your hard work builds trust and credibility!
Pro Tip: Social media reminders - Post a call-to-action on your Facebook/Instagram/TikTok, encouraging happy customers to share their experiences.
Pro Tip: Train your team to politely request reviews at the end of an event.
Pro Tip: Send a friendly email or text with a direct link to your Google Business Profile review after an event (or honeymoon). It looks something like this https://g.page/r/CTiRjl0ysQuGEAE/review
AI Prompt Hints
Paste the review into the prompt and ask for it to be considered in the response.
Work in the venue name (if you are not the venue 😉) for SEO. If you are a venue, include where the couple is from.
Work in the city name and state of the event for SEO.
Make the response personable to each couple/client. Use their first names! Add in any details that made it special to you as the wedding professional.
Include the products and services you were hired to provide in the response when possible. If a wedding couple adds a photo booth, CO2 canon, and dancing on the clouds to their package but is not mentioned in their review, add it to yours.
Customize the response to match the company’s voice.
Make the response from the person who performed at the event and not the business name to make it more personable.
Emphasize the importance of a personal tone and tailoring responses.
Engage with specific feedback provided in the review.
If you have a brand voice statement, add it.
Respond to 5-Star Reviews
Sample AI Prompt
Write a personalized and warm response to a 5-star review from a happy couple, thanking them and emphasizing our dedication to a great wedding experience. The couple's names are [Katy and Isaac]. The wedding venue was [Rainbow Gardens] located in [Las Vegas, NV]. The couple hired us as their wedding DJ and also added a photo booth and a ‘dancing on the clouds’ first dance. If they mention specific moments in the review (e.g., their favorite song, an unforgettable moment), make sure to acknowledge it in the response. Use the venue name and location for SEO. Make the response sound personable, using the couple's first names, and include details about the services provided. Keep the tone warm, engaging, and true to the brand's voice. Here is the review to reply to [paste review]
Sample AI Output
I utilized ChatGPT
Thank you so much, Katy and Isaac, for your incredible 5-star review! 💫 We are so grateful that you chose us to be a part of your unforgettable day at Rainbow Gardens in Las Vegas, NV! It was an absolute joy to bring the music, the vibes, and that magical "dancing on the clouds" moment to life for your first dance—what a stunning moment it was! 🌥️
We’re so happy you loved the photo booth too! Seeing your guests' smiles and those unforgettable memories captured on camera is always a highlight. And we couldn’t agree more about that song choice for your first dance—what an amazing way to set the tone for your celebration! 🎶💍
Our goal is always to create an atmosphere that keeps everyone dancing and celebrating all night long, and we’re thrilled that we could do just that for you both! Your energy, love, and joy were contagious, and it was such an honor to be part of your special day.
Wishing you both a lifetime of happiness, love, and music! 🎧💖 Thanks again for trusting us with your wedding, and we hope your dance floor memories will last a lifetime!
Warmest wishes,
[Your DJ’s Name]
Respond to Old Reviews
If you have never responded to reviews:
Respond to the last 5 reviews as potential customers will likely not make it past your last 5.
Respond to milestone events (weddings, anniversaries, retirement parties, etc.) on their anniversary!
Sample AI Prompt for Old Review (Wedding)
Write a personalized and warm response to a 5-star review from a happy couple, thanking them and emphasizing our dedication to a great wedding experience. The couple's names are [Katy and Isaac]. The wedding venue was [Rainbow Gardens] located in [Las Vegas, NV]. The couple hired us as their wedding DJ and also added a photo booth and a ‘dancing on the clouds’ first dance. If they mention specific moments in the review (e.g., their favorite song, an unforgettable moment), make sure to acknowledge it in the response. Use the venue name and location for SEO. Make the response sound personable, using the couple's first names, and include details about the services provided. Keep the tone warm, engaging, and true to the brand's voice. However, the review is one year old and responding on their anniversary. Here is the review to reply to [paste review]
Sample AI Output for Old Review (Wedding)
I utilized ChatGPT
Happy anniversary, Katy and Isaac! 💖 We can’t believe it’s already been a year since your magical wedding at Rainbow Gardens in Las Vegas, NV! Time flies, but the memories of your special day are still so fresh in our hearts. We’re so grateful you chose us to provide the music, the vibes, and that unforgettable “dancing on the clouds” first dance. 🌥️ It was truly a moment we’ll never forget!
Looking back, we also can’t help but smile thinking about all the fun in the photo booth—what an amazing way to capture the joy and excitement of your big day! 📸✨ The energy from you both and your guests was absolutely contagious, and it was an honor to be part of such a beautiful celebration.
Thank you again for trusting us with your wedding soundtrack. We’re so glad we could help make your day as magical as it was. Wishing you both a year full of happiness and endless love—here’s to many more anniversaries to come! 💍🎶
Warmest wishes,
[Your DJ’s name -or- business owner’s name]
In the world of weddings, the smallest details can make the biggest difference. When it comes to responding to reviews, a personalized, thoughtful message can build lasting relationships with couples and showcase the dedication that goes into every event.
Whether you’re responding to a glowing 5-star review or engaging with past clients on their anniversary, taking the time to make each response genuine is a powerful tool for growing your reputation and business. With the help of AI prompts, you can craft responses that are not only timely but meaningful, making each couple feel valued and appreciated.
Before you go: Here are 3 ways I can help
A guide for wedding pros to know popular and trending wedding songs - “Wedding DJ Songs Planner”.
A music guide for wedding couples “Wedding Music Planner”.
A podcast about music ideas, planning a wedding, and running a business. Listen to the Wedding Songs Podcast.
Thanks for reading!
Matthew Campbell
Wedding MusicLetter